services
What We Offer
Our team can provide your organisation with document management advice and a health check of any existing workflows, document management system and practices.
Document management is essential for organisations to successfully transition into agile working workplaces.
No matter if your organisation is starting from scratch or modernising its current document management system, including document workflow changes, digitisation of business documents, or the development of digitisation or document management governance. '
Our team will delivery significant on-going cost savings and improved document compliance. State, federal records and information practice guidelines.
Document retention either on-site or off-site can be a large cost to organisations using technology paperless document management improves efficiencies, speed of collaboration and sharing while reducing real estate costs.
If you “kick this can down the road” you might end up somewhere you were not expecting….
Document Management
Check out our video on document management best practice now that we are working more flexibly, including protection of our commercial sensitive documents, e-workflows and client data.
Workplace Practices and Workflows
Our document management team ensures:
• improved and best work practices
• using digital solutions for workflows and reduced paper creation
Our clients who have benefited from our expert practice and advice includes public and private sector clients in the entertainment and leisure industry, human resources teams, homewares and a variety of other industries.
Our team has experienced first hand and understands the challenges that comes from a lack of framework around document management.
Making ourselves redundant
The document management and digitisation team here at Records Management Australia will provide over 60 years of experience and can either:
• Coordinate the recruitment of a new document management team
• Provide some assistance to an existing document management team
• Provide education and change support on using a new or updated EDRMS to management and staff
• Provide advice on both on-site and off-site storage holdings
• Workplace digitisation practices
• Digitisation of legacy business documents
• Provide managed services for all your document and digitisation needs
• Manage your third-party vendor
• Conducting storage audits
• Providing business analysis
• Reviewing all information stored on share drives including data manipulation
We want to be made redundant. That means our job is done.
Compliance
How long do you need to keep documents?
7 Years? YES
Well NO, only some documents need to be retained for 7 years others need to be retained for 1 year, 10 years, 14 years or 100 years
Our team helps organisations and individuals with their compliance under State, Federal and International regulations to protect their customers and themselves from prosecution.
Cost Savings
The upfront but more importantly the reoccurring hidden costs and the challenges of:
• On-site storage
• Off-site storage
• Storage in uncontrolled share drives and multiple EDRMS
• Regulatory breaches on document retention
• Education of management and staff
• Standards and procedures on digitisation practices
• Framework and policies
is something that many of our clients under estimate or have no visibility on.
Types of documents
Many of our clients are surprised with the variety of documents that their organaisation creates:
Paper
Diagrams
Photographs
Sketches
Maps
Linens
Plans
Videos
Microfish
Digitised documents - Videos, Podcasts, You Tube broadcasts, social media posts
The definition of type is changing as our world changes daily, weekly, yearly or by the decade.
Sustainable document management change practices is our specialty.